E-Mail Archiving - Handling Compliance, E-discovery, Storage Management and Disaster Recovery

Given the current economic and legislative climate, most organizations will be called on to produce sensitive documents and provide business information that adheres to regulatory and legislative requirements.

What is your IT strategy for finding and protecting relevant e-mails and documents based on business and federal requirements? How to you handle Compliance, E-discovery, Storage Management and Disaster Recovery?

Conference Program

8:00am - 9:00am - Registration and Continental Breakfast

9:00am -10:00am

Diamond

Why or Why Not Archive E-mail – Understanding the Business Drivers and Creating Consensus for Saving E-mail

Mark Diamond, President & CEO, Contoural, Inc.

Industry thought leader Mark Diamond will discuss the business drivers around e-mail archiving, including compliance, litigation readiness, end-user needs and storage costs. He will discuss the best approaches to archiving initiatives, including how IT can build a consensus with legal and other groups around retention policy, as well as the pitfalls to avoid. Additionally, he will discuss case studies, and explore the best practices for saving e-mail.

In this session, attendees will learn the following:

Understand the real-world business drivers for e-mail archiving
How to build a consensus around policy
Best practices for e-mail archiving project management
Pitfalls to avoid

10:00am -10:30am - Refreshment Break

10:30am - 11:30am

Markham

How to Effectively Design/Refine Your e-Mail Archiving and Information Management Strategy
Matt Markham, Director Compliance Solutions Services, AXS-One

In this current climate the importance of e-Mail Archiving cannot be overstated. The potential for litigation, business loss and reputation risk can be seen by many as the main drivers.

But how do you design an effective strategy that is right for your company?

In this information session attendees will be provided with clear guidance of designing:

Retention period for employees in your organization
What should our retainment procedures be?
What actions should we take if e-mails are destroyed or lost?
How do we justify to management the time and resources allocated? What is the ROI?

11:30am - 12:30pm

e-Discovery: How IT Should Support the New Federal Rules that Govern e-Discovery
Jay Friedman, IT Risk Manager, Large Global Financial Services Company

In December 2006, amendments to the Federal Rules of Civil Procedure (FRCP) changed the landscape on how organizations must produce electronic information for use within litigations. A recent survey identified 90% of those responsible for email services feel that their organizations are not fully prepared to meet the revised Federal rules.

E-mail, like many other forms of electronic information, has quickly become a key technology requested by the courts to support litigations. As the volume of electronic information continues to increase, the cost of retaining and producing these materials also increases. Many organizations are not equipped to help navigate through this painful process and do not understand their responsibilities within the e-Discovery process.

In this session, attendees will learn the following:

What are the New Federal Rules of Civil Procedure?
What are the consequences if the FRCP are not followed?
What steps your IT groups should follow to help support the e-Discovery process?
When could computer forensic processes be used within the e-Discovery process?

12:30pm - 1:30pm Luncheon

1:30pm - 2:30pm

Fahey

How to Modify the IT Infrastructure to Best Support Information Management & e-Mail Archiving

Michael Fahey, Director, Archiving Solutions, Americas, Hitachi Data Systems

Due to current compliance legislation and legal discovery requirements, IT departments need to be able to manage e-mail archiving so needed information can be located immediately.

In this session attendees will learn:

What factors to consider when designing the e-mail archiving infrastructure
How to have an e-Mail archiving system that adheres to HIPAA, SEC Rule 17a-4, Sarbanes Oxley and other Regulations
How to classify your enterprise architecture and e-Mail infrastructure
How to address architecture and address scalability concerns
How to improve communication and collaboration through e-mail archiving
Information lifecycle management and Data Lifecycle Management (ILM/DLM)
How to work through the myriad of issues created by PST Files
How to support the secure storage of large archives
How to discover, import and block the use of PST files

2:30pm - 3:00pm - Refreshment Break

3:00pm - 4:00pm

D'Arcy

Before Disaster Hits: The Convergence of DR & e-Mail Archiving

Paul D'Arcy, VP Marketing, MessageOne

In addition to regulatory and business needs your organization must be prepared for natural and physical disasters and the effect it will have on email communication. Should this be part of your company’s DR/BC plan, email management plan or both?

In this session attendees will learn:

How to minimize e-mail outages
How to shorten the duration of e-mail outages
The costs to the enterprise if they do not have a plan
Steps to take when the worst happens

4:00pm - 5:00pm

Samuelson

Sullivan

Cunningham

Gates

Getting on the Same Page: How IT Departments Should Work with Compliance Officers and Business Executives

Moderator: Mark Samuelson, Consultant, Optimus Solutions

Panelists: Steve Sullivan, Director, IT & Information Security Officer, Central DuPage Hospital,

Patrick J. Cunningham, CRM, Director of Records Management, Motorola Information Protection Services, Motorola, Inc.,

Russ Gates, Dupage Consulting, LLC

Now more than ever IT has to work more closely with other business executives and compliance officers. But how do you accomplish this? How do you best understand what is being asked of you by the other business units and by the legal department? How much information is ‘too much’? How do you articulate what you are providing the executives in terms they can understand?

In this panel discussion attendees will learn from the experiences of several enterprises that will help answer these questions and more.

What You Will Learn

In this one day conference you will be provided with an understanding 'How to Handle the E-Mail Management Crisis' of the following areas and strategies and tactics to create a framework to protect, store and retrieve critical data on a timely basis:

How to manage the problem of E-Mail disaster recovery
How to manage complex E-Mail and retention policies
How to understand the different interest groups and their perspectives on E-Mail archiving
What is the appropriate length of record retention
How to comply with E-Discovery requests
How to control exchange and notes data growth
How to design the right infrastructure to meet compliance regulations
How to manage efficiencies in your E-Mail stores in Exchange and Notes
How to handle the challenge of explosive PST file growth
How to handle uptime of wireless devices
Reducing legal risks and storage costs
Shrinking the backup time window
How to increase user productivity
Pitfalls to avoid

Conference price: $199 per person.

Each attendee will receive a certificate awarding 7 CPE credits for CISSP continuing education, in addition to 0.7 CEUs and 7 PDUs. CISSP is a registered certification mark of (ISC)², Inc.

Exhibits

As is always the case at CAMP IT Conferences events, the talks will not include product presentations. During the continental breakfast, coffee breaks, and the luncheon break you will have the opportunity to informally meet representatives from the following sponsoring companies, who have solutions in the area of the conference.

CAMP Conferences, Inc., 540 W. Frontage Rd., Ste. 2205, Northfield, IL 60093
Tel: (312) 527-2800 Fax: (847) 881-0747